8 Tips to Use Sentrifugo

Sentrifugo 118 Comments

After going through some queries from users, we have decided to give you a bunch of tips which will make your journey with Sentrifugo a cakewalk!

  1. It’s preferable if an IT Admin installs or assists you in installing Sentrifugo. As basic knowledge about webserver (LAMP/WAMP/XAMPP) and databases is required while installing this application.
  2. Sentrifugo only supports MYSQL DB and Apache.
  3. Ensure that you have permission to attach ‘Triggers’ to your MYSQL database, as Sentrifugo is highly dependent on Triggers. (If you want to host your application on a domain, Please ask your service provider to grant permission to attach Triggers).
  4. You need a proper email server configuration for sending emails in the application.
  5.  If there are any changes in your Super Admin’s email address and password, please make sure that you change it in Sentrifugo’s mail settings as well.
  6. Once employees are added, they can’t be deleted, however they can be made ‘Inactive’. Once they are inactivated they cannot access the application again.
  7. If you had added the employee by mistake, you can edit the current employee’s details to replace it with another employee’s name and details.
  8. Sentrifugo is packed with 4 user guides. You can access them in ‘Help’, placed on the top right corner of the respective modules in the application
  • Complete Sentrifugo Guide
  • Time Guide
  • Import Employees in Bulk Guide
  • Appraisal Guide

We’ll be coming up with more tips to ease your way through Sentrifugo in our future posts. Do let us know if you would like us to write a post about an area you’re facing difficulty with in Sentrifugo. We’d be glad to hear from you!!

118 thoughts on “8 Tips to Use Sentrifugo”

      • Hi there,

        First of all I would like to thank all of you for interesting tool.

        If during user creation wrong mail was defined (which means that user will not receive login link and will not be able to login), after fixing mail address, there no possibility to re-send user credentials to the user and the only way is to re-create user which also not possible since there no “delete user” button.

        Regards,
        Roman

        Like

      • Hello, thanks fora job well done.

        Even with the reset password, it still shows invalid password.

        Please, whats the way forward?

        Thank you.

        Like

      • Hi,

        Kindly run the below query in your database to change the password of a specific user.

        Query: update main_users set emppassword=md5(‘example’) where id=1;

        NOTE: 1. You can provide any password instead of the word example.
        2. Provide the ID of the user in the place of ‘id’ in the above query.

        Regards,
        Team Sentrifugo

        Like

      • Hi Santhi,

        Kindly run the below queries in the database to change the Email ID of Super Admin.

        Queries:

        update main_users set emailaddress=””test@example.com”” where id=1;
        update main_employees_summary set emailaddress=””test@example.com”” where user_id=1;

        NOTE: You can provide new Email ID instead of ‘test@example.com’ in both the places.

        Kindly run the below query in the database to change the password of Super Admin.

        Query: update main_users set emppassword=md5(‘example’) where id=1;

        NOTE: You can type any password in the place of example.

        Thank you!

        Regards,
        Team Sentrifugo

        Like

  2. If user created with wrong mail once (which means he will not receive login link), after updating mail to correct one, it is not possible to send login details again, so the only way is to re-create user which also not possible since there no such button.

    Like

    Reply

    • Hi Roman,

      After you’ve updated the correct password, kindly use the ‘Forgot Password’ option and the new credentials will be emailed to the updated email address.

      Like

      Reply

  3. If during user creation wrong mail was defined (which means that user will not receive login link and will not be able to login), after fixing mail address, there no possibility to re-send user credentials to the user and the only wai is to re-create user which also not possible since there no “delete user” button

    Like

    Reply

    • Hi Roman,

      After you’ve updated the correct password, kindly use the ‘Forgot Password’ option and the new credentials will be emailed to the updated email address.

      Like

      Reply

  7. Hi, I am unable to edit or cancel the leaves that are approved already in both the management and the employee logins..

    is the option for editing the leaves after they are approved available. If not please suggest if there is any workaround.

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  8. why i can’t login after logout using the same credentials. It display message “The username or password you entered is incorrect.”

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    • Hi Lucas,

      Kindly answer the following questions:
      1. If you’re trying to log in as a Super Admin, kindly try using your Super Admin email id and password to access your account. Please check if this works.
      2. Also, please check if triggers are attached in your database.

      Like

      Reply

      • Hi,

        Kindly answer the following questions:
        1. If you’re trying to log in as a Super Admin, kindly try using your Super Admin email id and password to access your account. Please check if this works.
        2. Also, please check if triggers are attached in your database.

        Like

    • Hi Rahul,
      The approver(s) selected while opening the requisition, need to approve the requisition. Once, its approved the requisition will appear in ‘Approved Requisitions’.

      Like

      Reply

  10. Hi
    Thanks for a good piece of tool.
    However, i have issues running online so i could login into it from another system.
    Please i can i keep the application online for easy access.
    Thank you.

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    Reply

  12. I am Create Openings Position But Not received mail so how to approved position without mail
    am Asking to automatic come mail not a user account approved direct mail come in my email id and show automatically mail notification create opening position show automatic my email ID notification

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    Reply

  13. Telent Acquisition -Shortlist and selecting candidate -Should Be Automatically or Employee if be joined the company so its date should be transferd to –HR-Employee mode

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    • Hi,

      If the candidate has been selected and the final approval has been given by the management, then the HR can add the candidate to the application. Go to: HR -> Employees -> Add+
      Choose ‘Interview’ as the Mode of Employment.

      Like

      Reply

    • Hi,

      If the candidate has been selected and the final approval has been given by the management, then the HR can add the candidate to the application. Go to: HR -> Employees -> Add+
      Choose ‘Interview’ as the Mode of Employment.

      Like

      Reply

  15. After trying to change my password there was a suddenly an error “Database error occured. Please reinstall the system.”

    Please guide me as to how to proceed

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    Reply

  16. Hey. I am using Sentrifugo for my start up. Is there any way to see a summary of all employees and their salaries on pay day. It will be a great help.

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  18. I’m finding it very difficult installing the sentrifugo on my mac localhost(MAMP as server) when it gets to the 4th stage i can’t go further as it will sending error messages on the stmp and the rest..please what is the best way to do this reply asap

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      • Thanks for the follow up. I was able to use the template to upload employees to the app host on Google cloud but during local test it wasn’t possible with the same template and same configuration.

        I checked the log in the application folder and there wasn’t any log. Will continue to investigate and share here.

        Like

  20. Is there any replacement for trainings/seminars? Your system is great. But, my company need the trainings/seminars for each employee. Thank you.

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    Reply

    • Hi Marvin,
      We have the provision to input training details of each employee.
      Please go to HR–>Employees–>click edit icon against employee name.
      Click on Training & Certification on the left side panel.

      Like

      Reply

  21. Hi Marvin,

    We have the provision to input training details of each employee.
    Please go to HR–>Employees–>click edit icon against employee name.
    Click on Training & Certification on the left side panel.

    Like

    Reply

  23. Can i please know in Sentrifugo 3.0 version Why admin cant change user passwords? there is a message coming like “Feature will be available soon.” can you please help me to find a alternative way to modify user passwords. it is more helpful when user forgot the password and if we need to change it,Thanks

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  24. I would like to suggest that, there should be option to add a unit head for a business unit since all unit under the Business unit reports to the head of the sub-units.

    Also, I noticed that the forum link doesn’t work!

    Like

    Reply

  25. Hi Sentrifugo Team,

    I’ve added employees in bulk using the import option, but when I try to send emails to employees for their login details, nothing happens. Browsers display a blank page (all white, no error code & messages).

    I’ve tried:

    1. Running 192.168.0.254/Sentrifugo/index.php/cronjob on a Chrome & Firefox browsers on Windows Server where the app resides.

    2. Running localhost/Sentrifugo/index.php/cronjob on a Chrome & Firefox browsers on Windows Server where the app resides.

    3. Running 192.168.0.254/Sentrifugo/index.php/cronjob on Chrome & Firefox browsers on my laptop.

    Am I missing something?
    Please help me, thank you.

    Version: 3.0

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  26. hey, in Sentrifugo while updating the email address of a person containing the role “management” i am not getting either the login credentials of sentrifugo account or not any updation message in apdate mail address. How to resolve this issue.

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    • Hi Alok,
      The email will be sent only after the cron job runs. Kindly run the cron job:
      http://..(your application location)../..(your application name)../index.php/cronjob
      Please log out of the application and run the cron job.

      Like

      Reply

  28. Hi, I am on version 3.1. I try to add an Employee, but only the Management Role is shown in the dropdown. On the Roles page I see all the roles. Please help.

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    • Am just a normal user of sentrifugo, but I presume you are adding the first employee right?
      For the first employee, you will only see the management role since the first employee is like the CEO of the organization. After you have added the first employee, you will see the other roles when adding employees.

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      Reply

    • Hi Vishnoo,

      In Sentrifugo, the first employee you will be able to add is an Organization Head(Management Role). Then you will be redirected to the employee grid. Click on the ‘Add’ button to add an employee, here all the roles will be displayed in the Roles drop down. Thank you!

      Like

      Reply

  29. I have received an unknown error. when I Managing Holidays, I saw some content has hidden in the same page but I have no idea how to reset this page.

    Please help me to solve this issue.

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    Reply

  30. Hello,
    I also have upgraded our application from 2.1.1 to 3.1 and i also can see new features assets and expenses. But unable to access the same with super admin user also, getting the message “You are not authorized to access this page when login.” and also i am unable to see menus.

    Kindly let me know, how we can resolve the same.

    Like

    Reply

  31. I have Configured employees and designations, It showing waring message while sending leave request “ mail will not be send to HR group mail”, even though
    HR group mail id added . Please help me out.

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    Reply

  32. Dear team,

    We have started using Sentrifugo 3.1.1. Its great to have so many features in a single solutions.
    We appreciate all the efforts.
    We have a problem while configuring the leave management options.

    In the Leave Management Options, when we try to create an option of any business unit or department we are always getting an error stating “Hr manager not added yet for the selected department.”

    We have tried various permutations. Please let us know how we can associate a Single HR manager to multiple departments. Is there some step that we are missing

    Best Regards,
    HR Team

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    Reply

  33. Hello,
    Somehow I am not able to see 33rd employee onwards. I can add but count it just shows 32 and it does not allow me to add same 33rd email id.

    if I check directly in DB, then I can view all the employees.

    Please suggest

    Like

    Reply

  34. Hi,
    I am testing HRM for our organization and was wondering if there is a way to use a web form for candidates to apply to an open position?

    Thanks

    Like

    Reply

    • Hi,

      Thank you for showing interest in our product! We are sorry to disappoint you. This option is currently not available in Sentrifugo. In Sentrifugo, only the HR manager will be able to upload the Resumes/CV of the candidates for the Opening positions.

      Like

      Reply

  35. First of all, I would like to cogratulate you and thank you for making this software.

    Second of all, I have 2 questions, to which I haven’t been able to find the answer on my own:

    1. What is the maximum number of employees that we can add on Sentrifugo?

    2. Should we expect, after a certain time, to be needed to pay, in order to keep using Sentrifugo? And if so, how much should we expect this to cost us?

    Waiting curiously for your response.

    Like

    Reply

  36. I would like to cogratulate you and thank you for making this software.

    1. The Employee ID is five digit text box , i need to provide six digit employee id for my employees

    2. Currently i configured it in my system (local host) , i want to configure it in Web using any host provider to get it accessed for all my employees. can you please let me know the process for web hosting the Sentrifugo

    Waiting curiously for your response.

    Like

    Reply

    • Hi,

      Thank you for choosing Sentrifugo!!

      1. The employment ID number cannot be changed to an organization’s specific number code system. When you add a new employee, the number along with the identity code is assigned by default.
      In Site Configuration -> General -> Identity Codes you can see that each group of employees
      is given a specific Identity code, which you can modify at any time. The business logic we have implanted
      is that whenever there’s a new employee in a respective identity code, he/she will be assigned an incremented number
      of the originally existing employees along with the identity code. Eg: EMP0001, EMP0002, or USER0001, USER0002 etc.

      2.Buy a domain and try hosting with the help of IT person.

      Regards,
      Team Sentrifugo

      Like

      Reply

  38. Dear Sentrifuo Team,
    First: Thanks alot for your great work!

    I have an issue which already was mentioned here:
    “Please let us know how we can associate a Single HR manager to multiple departments. Is there some step that we are missing”
    The answer was to use version 3.2. I’m using this version, but actually don’t know how to associate one HR person to multiple departments.
    How can this be done?

    Thanks a lot and best regards

    Mathias

    Like

    Reply

    • Hi,

      In Sentrifugo, if there is only one HR manager for a business unit, then in Leave Management Options you can assign this single HR manager for all the departments under a business unit. Thank you!

      Like

      Reply

  42. Hi, unable to new employee details because its not taking 6 digit emp id into sentrifugo. Tried using import excel option and tried manually by using “ADD” tab but still unable to do.

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    Reply

    • Hi,

      Thank you for your appreciation!!

      Yes, you can go ahead and customize the code as per your requirement, but you will not be able to upgrade the application to the latest versions.

      Like

      Reply

  46. Dear Team

    Great Product, however couple of issues:
    1) Approved requisition does not show in the login ID of the reporting manager if creating by Super User
    2) Approved requisition cannot be edited. We cannot assign/ remove recruiters, cannot change the job description. While hiring people, this is something which is always needed.
    3) In the requisition dashboard, how do we add more columns such as POSITION and DEPARTMENT because one job title could exist for multiple positions and multiple departments.

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    • Hi,

      We apologize for the delay.

      1. Approved requisitions will be visible to the employee (who has created the requisition)
      2. Currently, this is not available in Sentrifugo
      3. We are sorry to disappoint you, this change will involve a lot of code level and database changes. We will be unable to explain it to you theoretically.

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      Reply

  47. DEAR TEAM
    One more query which is on LEAVE MANAGEMENT.
    We have either pre-allocated or non-pre-allocated leaves. Is there a concept of having Earned Leaves (Earned PTO). For example an employee becomes eligible for X days worth of PTO if they have worked for Y days

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    Reply

  48. Hi Can you tell me why when I open a ticket I don’t receive any feed back ?
    I need some help since 1 month noone contact me.

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    Reply

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