6 New Enhancements Coming Soon to Sentrifugo 3.0!!.

You told us what you wanted … and we listened! Sentrifugo is going through a bit of a makeover to give you our best release ever! Version 3.0 will be loaded with enhancements, selected through popular user demand. Take a look at the list of improvements we have planned:

1. Customized Employee IDs:Users will be able to customize their employee IDs to match their organizational employee IDs. They will no longer need to maintain two set of IDs (i.e., one for the HRMS application and a second for the organization).
2. Design Changes:A new design implementation for the view option across the entire application. Design changes also include an improved user interface.
3. Employee Exit Date:Dates in the past can be selected as an employee’s exit date, allowing exit procedures to be initiated after the employee has left the organization.
4. Encryption:Confidential information such as salary details will be encrypted in the backend, increasing privacy and security for users.
5. Leave Management:
   o   Improved user interface will allow users to view leave details directly from the calendar plugin. The number of menus will be decreased and compiled under a single main menu.
   o   Cancelling Leaves: Approved leaves can be canceled by the reporting manager at any time. Employees can cancel unapproved leaves at any time and approved leaves only one day before the leave date.
6. Appraisals:Appraisal forms can be printed if a signature is required from the employees or managers who are a part of the appraisal process.  Users can view their employees’ and their own appraisal history.

Sentrifugo 3.0 is scheduled to be released this month. Stick around for more updates — we’d love to hear your feedback! Comment below or email us at support@sentrifugo.com

Sentrifugo Hits Over 12,000 Downloads!!!

We are pleased to announce that Sentrifugo downloads have crossed a mark of 12000!! A huge THANKS to our users all over the globe! Sentrifugo couldn’t have come this far without your support and encouragement. We continuously strive to give you the best and well rounded HRMS product. We are committed to your satisfaction and welcome your feedback.

Stay tuned for more updates on Sentrifugo 3.0! In case you’ve missed our previous post on Expenses and Asset Management, do check it out here: Sentrifugo 3.0 Introducing Expenses & Asset Management

As always we thank you for choosing Sentrifugo and Happy Downloading!!

Sentrifugo 3.0: Introducing Expenses and Asset Management

Our goal is to provide users a self-sufficient and well-rounded HRMS application which will serve all their HR and organizational needs.  As part of our promise to continually make Sentrifugo better, we plan to release the much-awaited modules ‘Expenses’ and ‘Asset Management’ in our next release Sentrifugo 3.0!! We’ll be rolling out these modules tentatively by August – September.

Here’s a sneak peek of the features available in Expenses and Asset Management:

Expenses:

Put an end to tiresome and time-consuming manual expense reporting and streamline your expense process using Sentrifugo’s ‘Expenses’. Sentrifugo simplifies the complex expense process giving you a quick, easy and transparent expense system. Employees can easily create and send their expenses for approval to their Employers. Expenses can be placed into various categories for instance food, travel, entertainment etc. Employees can also reimburse their expenses.

Upload Receipts:

Employees can effortlessly attach supporting documents/receipts or digitize receipts and store them in the application.

Payment Mode and Currencies:

Various payment modes are available and they can be tracked. Expenditures made on an international trip can be converted to your organization’s local currency.

Trips:

Add Trips for managing multiple expenses, clients and projects. A Trip comprises of the various costs incurred in a trip like travel, food, and accommodation. This helps the managers to get an overview of the employee’s entire trip expense at one go.

Advance:

Sentrifugo allows the Employers to pre-allocate a certain amount of money called Advance to an employee, which can be used for expenses incurred during trip(s) or for project(s) and client(s).

Asset Management:

Keep a track of your organization’s assets like computers, laptops, phones etc. and assign them to employees. It enables the Employers to have quick access to information related to all the assets in the organization. A user can create asset categories and subcategories. Asset details such as invoice number, vendor details, warranty status, asset images etc. can be added and then assigned to employees.

To find out more information you can comment below or write to us at support@sentrifugo.com.

Entering Timesheets in Sentrifugo

Watch this short video tutorial to learn how to fill Timesheets in Sentrifugo. Please refer to our previous post to learn how to configure Time Management settings.

Sentrifugo 2.1.1: Configuring Time Management Settings

Sentrifugo 2.1.1 brought you an enhanced version of the Time Management module. You can now submit your timesheets for approval and your managers have the option to Approve/Reject them. The Super Admin can set a Weekly Timesheet Submission Reminder for all the employees to ensure that they submit their timesheets without delay and also configure a Timesheet Blocking Range, after which the employees’ timesheets will be blocked.

To make things easier, we have prepared a quick video tutorial showing you how to configure the Time Management settings. This configuration will enable your employees to fill in their timesheets. You can check the video tutorial below:

Watch this space for more updates and for our next video tutorial on ‘Timesheets‘.

Try Sentrifugo 2.1.1 today and do let us know your thoughts on it! We would love to hear from you! You can comment below or write to us at support@sentrifugo.com. 

 

 

Protect Your Organizational Data with Sentrifugo’s Access Control Feature

An HRMS holds a lot of confidential and sensitive data, if compromised can lead to heavy damages for the organization and it’s employees. Hence, access to important data must be monitored and restricted to certain users only. Sentrifugo understands your need for security and enables you to protect your data from unauthorized access through the ‘Access Control’ feature.

There are 6 main role groups provided in Sentrifugo by default:

• Management
• Manager
• HR
• Employees
• External Users
• System Admin

Within each role group, 5 extra role types can be created. For example: Under the Management role group, you can create Board of Directors, Department Heads etc. as role types. By using the option Roles & Privileges in the module HR, each role group can be enabled or disabled to add/delete/edit/view certain features. Only the Super Admin & Management role group can assign or deny privileges to users.

Check out the following steps on how to handle privileges.

Step 1:

Go to: HR -> User Management -> Roles & Privileges -> Click on edit against a role name

Step 2:

You will see a list of checkbox options under the heading ‘Privileges’.

Step 3:

Click on the blue drop down icon to reveal a few more checkbox options available within it.

Step 4:

Selecting an option lets all the users belonging to the role type have access to the feature and depending upon the selected sub-options (add/edit/view/delete), the users will be able to perform those actions.

As we go down the organizational hierarchy the privilege options provided will reduce. You can see the difference between an Employee and an External User’s privilege options in the images below.

                                                 

 

 

By unchecking the option HR for the Employee role, users who belong to the Employee role will be restricted from accessing the HR module (viewing other employees’ details).

Don’t forget to click on UPDATE to save the changes.

You can try out the Sentrifugo demo at http://demo.sentrifugo.com/  to explore the tool. If you have any questions or require assistance, you can write to us at  support@sentrifugo.com or also reach out to us by visiting our website  www.sentrifugo.com.

 

Analytics in Sentrifugo

HR professionals have been data collectors for a long period. They need to keep a track of employees’ personal information, salary, leaves, benefits etc. Was the collected data ever used for making business decisions? Put this question to an HR professional and don’t be surprised if the answer is NO.

Sentrifugo’s analytics features will assist you in improving will assist you in improving HR functions. It will also aid the top management to make better decisions related to work force.

What can you view in Sentrifugo’s Analytics?

Figure 1 (For example purposes only)

Figure 1:

The pie chart on the left displays the number of employees having different employee statuses like Active, Resigned, Suspended etc.

The pie chart on the right gives the number of employees in each department.

Figure 2 (For example purposes only)

Figure 2:

A line graph which shows the activities performed by users.

Figure 3 (For example purposes only)

Figure 3:

A bar graph which exhibits the number of user logins per day.

A user can generate reports for the features mentioned below. The reports contain lists displaying:

• Organization
  • Business Units/ Departments and their details.
• Users
  • Number of Roles/Employees in each Role Group (Manager, Management, HR etc.).
• Employees:
  • All employees’ information (Email, Position, Department etc.).
• Acquisition:
  • Acquisition details.
  • Candidate information.
  • Scheduled Interviews’ details.
• Employee Leaves:
  • Leave details of all employees.
  • Leave management configuration details for each department.
• Holidays:
  • Number of employees and holidays in each holiday group
• Background Check:
  • Background check agencies’ particulars.
  • Employee/Candidate screening details
• Logs:
  • Actions performed by all users.
  • All employees’ user login information.
• Service Request:
  • Service request details (Raised by, Category, Priority, Status etc.)
• Time:
  • Hours spent on each project/by each employee

The above mentioned reports can be exported in excel or PDF format.

• Appraisals: Employees will be grouped on the basis of their ratings. A line graph will be displayed for each employee, comparing his/her ratings year wise.

A user can even generate custom reports by inputting parameter(s) of their choice.

Note: Only the Super Admin and Management roles can access the Analytic feature.

Click here to download Sentrifugo HRMS 

8 Tips to Use Sentrifugo

After going through some queries from users, we have decided to give you a bunch of tips which will make your journey with Sentrifugo a cakewalk!

1. It’s preferable if an IT Admin installs or assists you in installing Sentrifugo. As basic knowledge about webserver (LAMP/WAMP/XAMPP) and databases is required while installing this application.
2. Sentrifugo only supports MYSQL DB and Apache.
3. Ensure that you have permission to attach ‘Triggers’ to your MYSQL database, as Sentrifugo is highly dependent on Triggers. (If you want to host your application on a domain, Please ask your service provider to grant permission to attach Triggers).
4. You need a proper email server configuration for sending emails in the application.
5.  If there are any changes in your Super Admin’s email address and password, please make sure that you change it in Sentrifugo’s mail settings as well.
6. Once employees are added, they can’t be deleted, however they can be made ‘Inactive’. Once they are inactivated they cannot access the application again.
7. If you had added the employee by mistake, you can edit the current employee’s details to replace it with another employee’s name and details.
8. Sentrifugo is packed with 4 user guides. You can access them in ‘Help’, placed on the top right corner of the respective modules in the application

• Complete Sentrifugo Guide
• Time Guide
• Import Employees in Bulk Guide
• Appraisal Guide

We’ll be coming up with more tips to ease your way through Sentrifugo in our future posts. Do let us know if you would like us to write a post about an area you’re facing difficulty with in Sentrifugo. We’d be glad to hear from you!!

Quick & Easy set up with Sentrifugo’s Configuration Wizard

Sentrifugo’s Configuration Wizard (CW) guides a user to set up the application in a smooth manner without any disruption.

There are two types of CWs, one for the Super Admin and the other for the HR. It aids the Super Admin & HR to make the application utilizable for the users.

Configuration Wizard for Super Admin:

It consists of 5 steps:

• Modules: Choose the modules suitable for your organization by selecting or deselecting them.
• Site Config: Configure the default settings that are to be maintained throughout the application.
• Organization: Provide information about your organization.
• Business Units: Add business units and departments to your organization. This simplifies the creation of your organization structure.
• Service Request: Configure service request categories (E.g. Finance) and request types (E.g. Payslips).

You even have the option to add employees during/after the completion of the CW. Employees can be added to the application by clicking on the ‘Add Employees’ button

Configuration Wizard for HR:

It consists of 3 steps:

• Configure Leave Types: Create leave types (E.g. Sick, Vacation) and allocate the number of days for each leave type.
• Configure Holidays: Create holiday groups and assign holidays to each group.
• Appraisals: Add appraisal parameters (E.g. KPI, KRA) and allot questions for each parameter.

The configuration wizard has been designed to aid the user in setting up the application in the right manner and to avoid the confusion regarding how to proceed further after a certain step.

You can try out the Sentrifugo demo at http://demo.sentrifugo.com/  to explore the tool. We provide our users a very dependable support team. If you have any questions or require assistance, you can write to us at support@sentrifugo.com or also reach out to us by visiting our website www.sentrifugo.com.

Create Announcements in Sentrifugo!

If there is a message you would like to send across to all the employees or a group of employees in your organization, then you can use the ‘Announcements’ feature in Sentrifugo.  Announcements can be created by the Super Admin, Management & the #HR. To create an Announcement, go to:

Organization -> Announcements -> Add+

While creating an announcement, you can select the Business Units and Departments, so that only the employees belonging to these specific organizational units can view the announcement.

You can also upload attachments (Allowed file extensions are jpg, png, jpeg, gif, doc, docx, pdf, xls, xlsx) if required, to support your announcements. The screenshot below shows you how the Announcement appears to the employees on their dashboard.

The employees can then click on the announcement title on the right side to view its details.

You can try out the Sentrifugo demo at http://demo.sentrifugo.com/  to explore the tool. We provide our users a very dependable support team. If you have any questions or require assistance, you can write to us at support@sentrifugo.com or also reach out to us by visiting our website www.sentrifugo.com.